‹ Back to careers

Recruiting Coordinator

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission
Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

Role Summary:

The Recruiting Coordinator plays a critical role in ensuring Filevine delivers a smooth, timely, and high-quality hiring experience for both candidates and internal stakeholders. This role owns interview coordination, post-offer onboarding execution, and recruiting operations reporting, while supporting recruiters through sourcing, data accuracy, and process improvement.

As Filevine continues to scale, this role is essential to keep hiring moving efficiently, ensuring clean and reliable data flows to Finance and leadership, improving hiring manager responsiveness, and strengthening our reputation as an employer of choice.

Responsibilities

  • Deliver seamless interview scheduling across time zones, serving as primary candidate contact for timely communication and positive experience.
  • Coordinate on-site interviews and ensure smooth execution.
  • Own post-offer onboarding, including background checks, Paylocity setup, and collaboration to avoid delays.
  • Maintain accurate Lever records, manage requisitions/headcount tracking, and handle data transfers/reporting for Finance and leadership (including weekly updates).
  • Partner with recruiters/hiring managers on logistics, feedback collection, and process accountability.
  • Support candidate sourcing via LinkedIn, job boards, and passive methods for hard-to-fill roles.
  • Provide temporary coverage for recruiting automation project (through Q1) and assist with process improvements, reporting enhancements, and employer branding.

Qualifications

  • 1–2 years of experience in recruiting coordination, HR operations, or administrative support
  • Tech or SaaS experience preferred but not required
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent written and verbal communication skills
  • High attention to detail and commitment to data accuracy
  • Comfort scheduling across multiple calendars and time zones
  • Familiarity with ATS systems (Lever strongly preferred)
  • Experience with sourcing tools such as LinkedIn Recruiter and job boards
  • Proactive, solutions-oriented mindset with a desire to grow in recruiting or talent operations
Apply Now

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive 
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Centrally located open office building in Sugar House
- Top-of-the-line company swag

Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.