Legal teams are facing ever-greater demands from their clients. And too often, they’re trying to do tomorrow’s work with yesterday’s technology.
A new generation of mind-blowing tools is radically changing what document assembly looks like. Forget the clunky mail merge tools of years past: new technology like Filevine's Document Assembly solution allows you to create legal documents with far more efficiency and accuracy.
The new suite of tools adheres to these 5 fundamental goals, which improve the process for legal workers and their clients.
1. Use document assembly to increase volume, velocity, and precision
Volume, velocity, and precision are the holy triad of document assembly. You need to do more, faster, without mistakes. But too often, focusing on one or two areas has come at the expense of the rest.
The future of document assembly is being built by tools that enhance all three at the same time. Often this is through new, intuitive automation tools. By cutting out redundant data entry and rote work, you not only improve efficiency but also remove opportunities for human error.
At this point, you’re probably familiar with automatic document generation, which pulls data from your case files to create a personalized document. These tools have dramatically cut down on the time it takes to draft something new.
In the webinar, you’ll see how Outlaw carries this principle even further, making each step faster, more efficient, and more intuitive.
One mind-blowing example: instantaneous bidirectional sync. What do those three words mean? It means that any change in your case files is reflected in the documents you generate. But also that every addition and edit you make to your document will reflect back in your case files. Wherever you input new information, the system automatically maintains one single source of truth, without the need for any extra data entry.
2. Use fewer (and smarter) templates with contract management
We all love how contract management templates can make our lives easier. But as your practice grows more complex, you can find yourself swimming in a sea of templates for different contingencies.
You either need to create templates specially tailored for each jurisdiction, each delivery method, and other variables — or you have to manually alter each document to make it right.
Not anymore. With conditional logic, one template can automatically adjust to your needs. This dramatically streamlines and simplifies the drafting process.
3. Go beyond the static clause library
A set list of standardized clauses makes it immeasurably easier to draft a contract — but can go so much further.
The future of document assembly is technology that automatically compiles clauses as they’re created, making them available to the entire team. And by “available,” I don’t just mean stored in a file where you can theoretically hunt them down. No, these key clauses appear as auto-complete options while you’re drafting.
But the real magic of a dynamic clause library shows up when you need to make a change. You don’t have to sort through every template that uses a certain clause and make edits. You can just change the wording of the clause stored in the library — from then on, every new contract will automatically include the updated language.
4. Customize without coding
With all the demands of your career, when do you have time to learn how to code? You shouldn’t have to. The future of document assembly belongs to platforms that provide deep customizability without coding.
Watch the webinar for a demonstration of how deep this customizability can go, tailoring each process to your team’s needs.
This principle goes beyond coding to each complex line of characters that legal professionals are, for some reason, expected to either memorize or keep on hand. For instance, when you’re creating document templates, you typically have to type in specific field types, between curly brackets. Instead, new tools allow you to pull the right field from a drop-down menu.
Finally, you shouldn’t have to wait until you test your template to see if you’ve done everything correctly. This webinar shows how you can rely on a preview to immediately show you the end result of whatever template you’re working on.
5. Collaborate in real-time
As contract lifecycle management becomes more complex, more people need to be involved in the process. This creates a real headache for those who have to follow different versions, chase down multiple approvals, and deal with all the bottlenecks that slow down the process.
That’s why one core tenet for the new generation of document assembly is the ability to collaborate in real-time. New tools allow multiple parties to edit the same document at once while meticulously tracking version history and maintaining control over who can edit what.
This is only a taste of the big changes coming to the industry. Watch the webinar to learn more about how you can leverage document assembly technology to build a brighter future for your legal team.