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Executive Assistant

Filevine is a rapidly growing software company that is pioneering a new way of managing complex requirements and tasks, saving our users valuable time, improving productivity and efficiency, and driving a higher level of customer satisfaction by improving communications. Filevine is known for powerful analytics, innovative organizational science, and a world-class user experience. The company has an extraordinary team of passionate professionals who love working together to help organizations thrive.

Think you’d bring something incredible to our team? Then we should talk. We’re always looking for top-shelf talent, so feel free to take a look at our current job openings—you might be exactly who we’re looking for.

We are looking for an Executive Assistant to support the Executive VP of Operations. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.The ability to interact with staff (at all levels) in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Responsibilities

  • Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel
  • Organizing EVP’s time by reading, researching and routing correspondence: drafting letters and documents; collecting information; initiating telecommunications
  • Prepare and submit expense reports on behalf of the EVP
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
  • Collecting information to prepare reports and prep EVP for meetings
  • Draft executive level presentations on behalf of the EVP
  • Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
  • Contribute to encouraging, high performing team culture by organizing cross-team activities and incentive programs at the EVP’s direction

Company Perks

  • Competitive PTO and Holiday Schedule 
  • Medical, Dental, vision and life insurance
  • Competitive Compensation and benefits package 
  • Opportunity to learn from a dedicated leadership team Dynamic, rapidly growing company, focused on helping organizations thrive



Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at legal@filevine.com