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Recruiting Coordinator

Filevine is a rapidly growing software company that is pioneering a new way of managing complex requirements and tasks, saving our users valuable time, improving productivity and efficiency, and driving a higher level of customer satisfaction by improving communications. Filevine is known for powerful analytics, innovative organizational science, and a world-class user experience. The company has an extraordinary team of passionate professionals who love working together to help organizations thrive.

Think you’d bring something incredible to our team? Then we should talk. We’re always looking for top-shelf talent, so feel free to take a look at our current job openings—you might be exactly who we’re looking for.

We are looking for an experienced and highly motivated Recruiting Coordinator to join our Recruiting team! As a Recruiting Coordinator at our company, you will assist with finding, sourcing, attracting and hiring talent with the goal to fulfill the company's hiring needs.

Responsible for scheduling candidates for onsite and Zoom interviews
Assist with posting roles on career websites, newspapers and universities boards
Source candidates by using databases and social media
Evaluate and screen resumes and cover letters
Conduct phone, Zoom and/or in-person interviews
Provide a shortlist of qualified candidates to hiring managers
Assist with the New Hire Orientations
Contact new employees and prepare onboarding sessions
Prepare new hire paperwork ensuring legislation requirements are met
Stay up-to-date with current recruiting methods
Attend job fairs and careers events


  • 1-2 years of experience in Customer Service, Sales, or HR (preferred) role
  • Ability and willingness to learn about the Company, Product, and Position requirements
  • Passion about Customer/Candidate experience
  • Excellent communication skills
  • Ability to prioritize and complete projects within deadline
  • Solid knowledge of HR policies and best practices
  • Hands on experience with various selection processes like phone interviews and reference checks
  • Ability to conduct different types of interviews (e.g. structured, competency-based and behavioral)
  • Familiarity with HR databases, applicant tracking systems, and candidate management systems
  • Familiarity with social media, especially LinkedIn

Company Perks

  • Competitive PTO and Holiday Schedule
  • Medical, Dental, vision and life insurance
  • Competitive Compensation and benefits package
  • Opportunity to learn from a dedicated leadership team
  • Dynamic, rapidly growing company, focused on helping organizations thrive


  • This position is non-exempt and eligible for overtime compensation.
  • Regular office hours for this position are 8:00 am to 5:00 pm, Monday through Friday.
  • Overtime may be required from time to time.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at legal@filevine.com